Five helpful tips: What to look for in the first status report on your working hours

The new working hours agreement includes a requirement that the school must provide a report on your working hours every three months, the first being at the end of October 2022. Here are some helpful tips on what to look for in the report on your working hours

D 19. december 2022

af Julie Løndahl Grove, Journalist

Can you remember what you did on the evening of September 9 last year? Probably not. And you probably can’t remember what you did at work that same day. Or if you worked two hours more than you were scheduled to work.

Most people have difficulty recalling how much they worked that far back in the past. But as a teacher or reception class educator at an independent school, you work according to an “annual norm”, which means that the calculation of your working hours extends over a full year.

When you receive your working hours statement at the end of the school year, you must consider whether the statement corresponds with your own impression of how much you have worked throughout the entire school year.

For example, you may feel that you worked a lot during the period leading up to the summer holiday, and you are almost certain that you worked overtime. However, when you receive your working hours statement, it might show that you worked exactly zero hours of overtime.

New agreement, new possibilities
One of the goals of the new working hours agreement is to make it easier for you and your colleagues to keep track of working hours. Unless your trade union representative has negotiated a local agreement that waives this requirement of the working hours agreement, the administration must give you a status report once every three months on how much you have worked.

The first of these reports is to be provided at the end of October. This means that you can already get an idea of whether you and school agree on how much you have worked. And you don’t have to remember everything from the past year – only the past three months.

The status report must show how much you have worked in the months of August, September and October. The report does not necessarily have to show what you have done, only how many working hours you have performed.

Five helpful tips: What to look for in the your status report:

  • If you have not received a status report: If you have not already received a status report, contact your trade union representative and ask them to find out when it will be provided. If you do not have a trade union representative, contact the school’s administration and ask when you can expect to receive one. If you are not comfortable with contacting the school’s administration, you can contact FSL’s secretariat at fsl@fsl.dk.
  • If the status report is incomplete: If your status report only includes a total figure for your working hours in the period, you or your trade union representative should ask for a report that shows the calculation of hours for each individual day. This is essential to your ability to determine whether and how the school’s calculation of your working hours differs from the hours you believe that you have worked. If you do not have a trade union representative, you can contact FSL’s secretariat at fsl@fsl.dk.
  • If you believe that the status report is incorrect: Have a talk with your school administrator about the areas where you believe that your working hours differ from what is shown in the report. If you have a trade union representative, it may be a good idea to speak with them first.
  • If you have any questions: Remember that you can always get help from FSL if you have questions about your working hours and/or your status report.
  • And REMEMBER: Get a printout or take a picture of the status report. This ensures that you can always refer back to the specific calculation, even after the completion of the school year.

Why the status report is important

 

  • ​​​It enables you to see whether you and the school agree on how many hours you have worked.
  • It improves your ability to correct any errors in the school’s calculation, as you can better remember how much you actually worked.
  • If your status report shows that you have worked more or fewer hours than were planned for you in the period, it can serve as the basis for dialogue with the school administration.
  • It gives you peace of mind regarding your working hours. You get an overview that shows whether your hours match the planned schedule, and you can track whether your working hours during the period are in line with your total working hours for the full school year.
  • The status report is important because you have a right to it. It is a requirement in the collective agreement that can only be waived through a local agreement with the school.